Acquisitions Section




The Acquisitions Section geared towards the collection development, maintenance and evaluation of the library collection. It is responsible for strengthening the collection through customers’ needs analysis, selection, acquisition and deselection. It coordinates with the faculty library committee and the different section librarians in order to develop, maintain the Collection Development Policy.

This section serves as the coordinator for the activities of the Library Faculty Committee (LFC) and provides administrative and logistics support in all of its activities.

Functions:

  1. Collection Development

    • Facilitating the selection of print and non-print library materials
      1. Disseminating selection tools and aids to the different departments
      2. Collecting requests of departments and accomplishing the Book Recommendation Form
      3. Bibliographic searching and verification and duplication
      4. Organizing library fairs and in-house book exhibits

    • Acquisition of print and non-print library materials
      1. Accepting requested library materials for purchase
      2. Verifying bibliographic information and checking the availability of requested materials
      3. Dealing with suppliers of print and electronic resources
      4. Coordinating with other units and offices (Purchasing Office, Accounting, University-Lib, Unit Libraries)
      5. Preparing Purchase Requests and Purchase Orders of requested library materials

    • Gifts and Exchange Materials Program
      1. Accepting, acknowledging, and evaluating donated materials

    • Collection Maintenance (Weeding of outdated and wornout Library Materials)
      1. Facilitating documents on weeding of outdated and wornout library materials and replacing lost and damaged materials in coordination with the Circulation, Serials, Theses, and Cataloging Sections
      2. Facilitating the processing of the documents and coordinating with concerned offices/units (Property Office)
      3. Establishing, maintaining, and updating the database of weeded out materials
      4. Coordinating with Circulation/Reserve Section in updating the Reserve Book Collection

    • Linkages to other institutions
      1. Maintaining linkages with other libraries
      2. Maintaining linkages with publishers/ suppliers

  2. Recording/Accessioning of Newly Added Library Materials (print books, theses, etc.)
    1. Updating the accession record of the newly purchased books & CD-ROM which includes the date accessioned, accession number, call number, author, title, price, department, requester, and subject/course where the said material will be used for.
    2. Add in the accession book of the newly donated books & theses which includes the date accessioned, accession number, call number, author, title, price)
    3. Mechanical processing (accessioning, stamping of ownership, placing of security strips) of print books, theses, and CD-ROMs (purchased & gifts)

  3. Library Fund Management
    1. Maintaining, updating, and monitoring the library fund of the different departments
    2. Generating and distributing reports on the status of library fund to the respective representatives, their department chairs and the College Dean
    3. Submit reports to the Chief Librarian


STAFF

Zeny Z. Yap
zyap@hau.edu.ph
Monday-Friday 8:00am-5:00pm
Saturday 8:00am-12:00pm
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Jona Mae F. Lacsina
jlacsina@hau.edu.ph
Monday-Friday 8:00am-5:00pm
Saturday 9:00am-1:00pm
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LOCATION/Service Hours

2nd Floor University Library
San Juan De Javier Building

8:00 AM – 5:00 PM Monday-Friday
8:00 AM – 12:00 NN Saturday